All the data is saved in folder Groove. Make sure you haven't overwritten the data when you create the new account If the file has been overwritten, we may need data recover service. Normally, after copying the folder to the location you mention, when we open SharePoint Workspace, it should prompt for the temporary password which was sent to the mailbox we used to create SharePoint Workspace account.
Input the temporary password can recover offline data. Office Office Exchange Server. Your task now is to create a shared workspace, which will contain the information you want to share with members of a project team and they will be synced together extremely quickly.
Create Workspace To create a new workspace in Groove called a workspace , follow these steps: 1. Select File New Workspace. The Create New Workspace dialog box will appear as shown. Enter a name in the Name of Workspace dialog box, select Standard in the Type of Workspace section 3.
Click OK 4. Groove will create a workspace as shown below. Put information on Workspace In the common workspace you can put all the information up there. Specifically, files, images, documents, spreadsheets, presentations, folders containing data.
To do this, follow these steps: 1. Open the workspace 2. Click the Add Files button, the Add Files dialog box will appear as shown 3. You choose the files you want to share you can select multiple files at the same time by clicking and holding the Shift key, you can also select the folder you want to share then press the Open button.
All selected information will be loaded into the Workspace 5. In the workspace you can also manipulate cutting, pasting, moving, creating new folders, editing names, deleting. Invite everyone to join the Workspace After you have completed the loading of the information you want to share on Workspace, you start inviting people to join in the following way: 1.
Open Workspace 2. In the Workspace Members section on the right, enter the name or e-mail address of the person you want to invite 3. Workspaces are listed with the same icons as in the launchbar. Note: Only SharePoint or Groove workspaces display in the list. Additionally, SharePoint workspaces display only if they contain at least one document library, and Groove workspaces display only if they contain at least one Documents tool. Only SharePoint workspaces and Groove workspaces appear in the Workspaces folder.
Additionally, SharePoint workspaces appear only if they contain at least one document library, and Groove workspaces appear only if they contain at least one Documents tool. You can open any type of document by double-clicking it in a workspace folder in your file system. Additionally, if you are using Microsoft Office Word , Excel , or PowerPoint , you can use the File Save As or File Open commands in these applications to save or open documents in workspace folders in your file system.
However, the actual copies of files stored on the client computers are not encrypted. Therefore, consider using BitLocker Drive Encryption to encrypt all content on client data drives.
For more information see BitLocker Drive Encryption. You can strengthen protection by blocking Windows Search in the SharePoint Workspace Data directory, to prevent generation of Search indexes that are not encrypted.
However, be aware that content shared with other clients that are not equally protected will remain not encrypted and searchable. As explained in this quote, Microsoft recommends BitLocker as a solution to this problem.
Workspace does not attempt to replace the security capabilities offered by elements such as Windows, SSL, and BitLocker. This article has attempted to demystify certain elements of the SharePoint Workspaces product, and its companion products SharePoint , Office , and Groove Microsoft, however, has published a good amount of detailed technical material, where you can learn more.
In that article you can find detailed information about different topologies supported for offline work and collaboration and combinations of the two. You can follow links from that article to many other Workspace-related articles. More from this Author. This site uses Akismet to reduce spam. Learn how your comment data is processed.
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